How to Verify Your Identity with Companies House
Verifying identity with Companies House is an essential step for anyone registering or managing a company in the United Kingdom. This process helps protect businesses from fraud and ensures that only authorised individuals can file information on behalf of a company. Understanding how to complete identity verification correctly can save time and prevent delays in company registration or filing.
Why Identity Verification Is Required
Companies House introduced identity verification to improve transparency and security in the UK business register. It ensures that the individuals behind companies are real and traceable, reducing the risk of fraudulent activity. Every director, person with significant control (PSC), and anyone filing on behalf of a company must complete this process.
Who Needs to Verify Their Identity
Identity verification applies to:
- Company directors
- People with significant control (PSCs)
- Members of limited liability partnerships (LLPs)
- Agents or individuals filing on behalf of a company
Each person must verify their identity before they can act in their role or submit filings to Companies House.
Methods of Verification
There are two main ways to verify identity with Companies House:
1. Direct Verification with Companies House
Individuals can verify their identity directly through the Companies House online service. This typically involves:
- Creating or logging into a Companies House account
- Providing personal details such as name, date of birth, and address
- Uploading a valid photo ID (passport, driving licence, or national ID card)
- Taking a live photo or video to match the ID
Once submitted, Companies House will confirm verification, usually within a few hours or days.
2. Verification Through an Authorised Agent
An authorised agent, such as an accountant or company formation agent, can verify identity on behalf of an individual. The agent must be registered with Companies House and follow approved verification procedures. This option is often used when forming a company through a third-party service.
When to Complete Verification
Identity verification must be completed:
- Before a new company is registered
- Before an individual is appointed as a director or PSC
- Before submitting filings on behalf of a company
Failure to verify identity may result in delays, rejected filings, or penalties.
What Happens After Verification
Once verified, Companies House will link the verified identity to the individual's profile. This verification remains valid for future filings, provided personal details remain unchanged. If details such as name or ID expire, re-verification may be required.
Common Issues and How to Avoid Them
- Incorrect or expired ID: Ensure the ID document is valid and matches the details provided.
- Poor photo quality: Use clear, well-lit images for both ID and live photos.
- Mismatched details: Double-check that all personal information matches official records.
- Incomplete submissions: Follow all on-screen instructions carefully to avoid delays.
Keeping Information Secure
Companies House uses secure systems to protect personal data during the verification process. Verified information is not publicly displayed on the company register, ensuring privacy while maintaining accountability.
Summary
Identity verification with Companies House is a straightforward but crucial process for anyone involved in managing or registering a UK company. By completing verification promptly and accurately, individuals help maintain trust and transparency in the UK business environment. Whether verifying directly or through an authorised agent, ensuring all details are correct will make the process smooth and efficient.